Spreadsheet Data Entry
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Audits and quality control

Incoming Quality Inspection for a Product Batch

Spreadsheet Data Entry helps you enter data into spreadsheets quickly from your phone: create forms, fill in fields, scan QR codes and barcodes, add photos, and save records to Google Sheets or locally.

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More in this group

Inspect a Site with a Phone Checklist

When I audit or inspect a site, I want to record the status, comment, date, and location in one form so that I immediately get a structured report in a spreadsheet.

Cleaning and Sanitization Log

When employees clean or sanitize a room, I want to record the area, type of work, time, and employee from a phone so that the complete service history is available in one spreadsheet.

Inspect Equipment and Record Defects

When I inspect equipment, I want to select it by code, record its condition, and describe the defect in detail so that the inspection and fault history is stored in one spreadsheet.

Situation

When a batch of goods or materials arrives, I want to check the quantity, condition, packaging, and documents using the same form so that I can accept the batch quickly or record nonconformities.

Spreadsheet Data Entry vs Alternative Ways to Solve This

Alternative Limitations Why SDE is better
Paper incoming inspection form
Inspection and data transfer are separate; batch issues are difficult to match quickly with the supplier and item
SDE lets you inspect every batch with the same fields and save the decision and comment immediately without re-entering data; it uses batch scanning, result lists, and required fields.
Direct entry in Excel or Google Sheets from a phone
On a small screen it is difficult to find the correct row and column, and formulas, previous records, or the spreadsheet structure can be changed accidentally
SDE separates data entry from spreadsheet editing: the user sees only the required fields, and values are placed automatically in the columns configured for the “Incoming Quality Inspection for a Product Batch” use case.
General receiving form without a quality check
Records quantity but does not provide a consistent structure for statuses, defects, and the batch decision
SDE collects all required values in one guided form and immediately creates a structured row for the “Incoming Quality Inspection for a Product Batch” use case.
Quality module in ERP or QMS
Supports complex quality procedures but requires item, rule, and approval configuration
SDE can be launched without a full implementation: create a form, connect Google Sheets, and use only the fields required for the “Incoming Quality Inspection for a Product Batch” use case.

How to Set Up SDE with Google Sheets

1

Install the app and sign in with Google

Download SDE, sign in with Google, and grant access to your Google account so the app can work with your Google Sheets.

  1. Install SDE on your smartphone.
  2. Open the app.
  3. Sign in or create an account with Google.
  4. Open Settings.
  5. Connect the Google account you want to use with Google Sheets.
  6. Confirm access.

The app is ready to work with Google Sheets.

2

Create a spreadsheet and connect a form

Prepare a Google Sheet and create a new SDE form that will send data to the required worksheet.

  1. Create a Google Sheet.
  2. Add a worksheet for collecting data.
  3. Tap “Create form” in SDE.
  4. Enter the form name.
  5. Select Google Sheets as the storage destination.
  6. Choose the required spreadsheet and worksheet with the assistant, or paste the link manually.

The form is connected to Google Sheets and ready for field configuration.

3

Add form fields and map them to spreadsheet columns

Configure the fields users will complete on their phones and specify which Google Sheets column should store each value.

  1. Open the form field editor.
  2. Add the required fields, such as date, barcode, item name, quantity, and location.
  3. Select the appropriate data type for every field.
  4. Specify the destination column for each field: A, B, C, and so on.
  5. Mark required fields when needed.
  6. Save the form.

The form is fully configured and ready for data entry.

4

Open the form and send data to the spreadsheet

Open the completed form, fill it in on your phone, and send the first record. The data will appear in Google Sheets immediately.

  1. Open the saved form.
  2. Complete the fields or scan a code.
  3. Tap “Submit”.
  4. Wait for the successful submission confirmation.
  5. Open Google Sheets and check the new data row.

The data was submitted successfully and appeared in the spreadsheet.

Template

Ready-to-use Google Sheets template: Incoming Inspection

Copy the ready-made spreadsheet to your Google Drive, connect it to an SDE form, and start collecting data from your phone. The template already includes the required columns, formulas (where needed), filters, and a sample row.

Open template

Result

THE RECEIVING DECISION IS CLEAR IMMEDIATELY

Inspect every batch with the same form and save nonconformity details.

  • inspections follow one standard
  • comments and inspection results are not lost
  • disputed deliveries are easier to review

FAQ

Which fields are needed for incoming inspection?

Supplier, batch, item, quantity, packaging condition, result, and comment.

How do I record the inspection result?

Use a list with Accepted, Partially accepted, and Rejected.

Can I scan the batch or item number?

Yes. Add a QR / barcode scanner field.

How do I describe damage in detail?

Add a required comment and a Defect type list.

How do I find all rejected batches?

Filter Google Sheets by inspection result or supplier.

Get started

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