Spreadsheet Data Entry
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Logistics and transportation

Confirm Delivery with Status and Geolocation

Spreadsheet Data Entry helps you enter data into spreadsheets quickly from your phone: create forms, fill in fields, scan QR codes and barcodes, add photos, and save records to Google Sheets or locally.

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More in this group

Collect Route and Operations Data with a Phone

When a route, delivery, or shift ends, I want to record the event, time, metric, comment, and location from my phone so that report data is collected in a consistent format.

Track Fuel, Mileage, and Vehicle Expenses

When a driver refuels a vehicle or finishes a shift, I want to record mileage, fuel volume, amount, and vehicle from my phone so that I can monitor expenses and fuel consumption for every vehicle.

Vehicle Inspection and Maintenance Log

When a driver takes over a vehicle or maintenance is performed, I want to record mileage, condition, faults, and completed work so that the history of every vehicle is preserved.

Situation

When an order is delivered or a delivery attempt is completed, I want to record the number, status, time, coordinates, and recipient from my phone so that the office and customer can confirm the result without calls or messages.

Spreadsheet Data Entry vs Alternative Ways to Solve This

Alternative Limitations Why SDE is better
Signature on a paper delivery note
Status and time reach the office late, and documents are difficult to find quickly by order
SDE lets you record the order number, status, recipient, time, and coordinates at the address without re-entering data; it uses geolocation, status lists, and time autofill.
Direct entry in Excel or Google Sheets from a phone
On a small screen it is difficult to find the correct row and column, and formulas, previous records, or the spreadsheet structure can be changed accidentally
SDE separates data entry from spreadsheet editing: the user sees only the required fields, and values are placed automatically in the columns configured for the “Confirm Delivery with Status and Geolocation” use case.
Message or phone call to the dispatcher
There is no consistent status format, and coordinates and recipient details must be clarified separately
SDE collects all required values in one guided form and immediately creates a structured row for the “Confirm Delivery with Status and Geolocation” use case.
Proof-of-delivery app or TMS
Supports routes and electronic documents but may be excessive for simple confirmation in a spreadsheet
SDE can be launched without a full implementation: create a form, connect Google Sheets, and use only the fields required for the “Confirm Delivery with Status and Geolocation” use case.

How to Set Up SDE with Google Sheets

1

Install the app and sign in with Google

Download SDE, sign in with Google, and grant access to your Google account so the app can work with your Google Sheets.

  1. Install SDE on your smartphone.
  2. Open the app.
  3. Sign in or create an account with Google.
  4. Open Settings.
  5. Connect the Google account you want to use with Google Sheets.
  6. Confirm access.

The app is ready to work with Google Sheets.

2

Create a spreadsheet and connect a form

Prepare a Google Sheet and create a new SDE form that will send data to the required worksheet.

  1. Create a Google Sheet.
  2. Add a worksheet for collecting data.
  3. Tap “Create form” in SDE.
  4. Enter the form name.
  5. Select Google Sheets as the storage destination.
  6. Choose the required spreadsheet and worksheet with the assistant, or paste the link manually.

The form is connected to Google Sheets and ready for field configuration.

3

Add form fields and map them to spreadsheet columns

Configure the fields users will complete on their phones and specify which Google Sheets column should store each value.

  1. Open the form field editor.
  2. Add the required fields, such as date, barcode, item name, quantity, and location.
  3. Select the appropriate data type for every field.
  4. Specify the destination column for each field: A, B, C, and so on.
  5. Mark required fields when needed.
  6. Save the form.

The form is fully configured and ready for data entry.

4

Open the form and send data to the spreadsheet

Open the completed form, fill it in on your phone, and send the first record. The data will appear in Google Sheets immediately.

  1. Open the saved form.
  2. Complete the fields or scan a code.
  3. Tap “Submit”.
  4. Wait for the successful submission confirmation.
  5. Open Google Sheets and check the new data row.

The data was submitted successfully and appeared in the spreadsheet.

Template

Ready-to-use Google Sheets template: Delivery Status

Copy the ready-made spreadsheet to your Google Drive, connect it to an SDE form, and start collecting data from your phone. The template already includes the required columns, formulas (where needed), filters, and a sample row.

Open template

Result

THE DELIVERY RESULT IS CONFIRMED

Record the status and operation details at the address.

  • the status is linked to a specific delivery
  • time and coordinates are saved automatically
  • disputed cases are easier to verify

FAQ

Which fields are needed for delivery confirmation?

Order number, status, date and time, geolocation, recipient, and comment.

How do I save coordinates automatically?

Add a Geolocation field with autofill.

Which statuses should I use?

For example: Delivered, Recipient unavailable, Refused, and Rescheduled.

Can I work without internet?

Yes. The record remains in the queue and is sent when the connection is restored.

How do I find data for a specific order?

Filter Google Sheets by order number.

Get started

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