Logistics and transportation
Spreadsheet Data Entry helps you enter data into spreadsheets quickly from your phone: create forms, fill in fields, scan QR codes and barcodes, add photos, and save records to Google Sheets or locally.
When a driver refuels a vehicle or finishes a shift, I want to record mileage, fuel volume, amount, and vehicle from my phone so that I can monitor expenses and fuel consumption for every vehicle.
| Alternative | Limitations | Why SDE is better |
|---|---|---|
| Paper fuel and mileage log |
Receipts and odometer readings are entered later, and consumption by vehicle and driver is calculated manually
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SDE lets you enter the vehicle, mileage, fuel volume, amount, and receipt number immediately after refueling without re-entering data; it uses number fields, vehicle lists, and automatic date entry.
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| Direct entry in Excel or Google Sheets from a phone |
On a small screen it is difficult to find the correct row and column, and formulas, previous records, or the spreadsheet structure can be changed accidentally
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SDE separates data entry from spreadsheet editing: the user sees only the required fields, and values are placed automatically in the columns configured for the “Track Fuel, Mileage, and Vehicle Expenses” use case.
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| Driver notes or a spreadsheet on a phone |
There is no controlled set of fields, so values may be entered in different units and formats
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SDE collects all required values in one guided form and immediately creates a structured row for the “Track Fuel, Mileage, and Vehicle Expenses” use case.
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| Fleet management system |
Provides telematics and maintenance but requires equipment, integrations, and higher costs
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SDE can be launched without a full implementation: create a form, connect Google Sheets, and use only the fields required for the “Track Fuel, Mileage, and Vehicle Expenses” use case.
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Download SDE, sign in with Google, and grant access to your Google account so the app can work with your Google Sheets.
The app is ready to work with Google Sheets.
Prepare a Google Sheet and create a new SDE form that will send data to the required worksheet.
The form is connected to Google Sheets and ready for field configuration.
Configure the fields users will complete on their phones and specify which Google Sheets column should store each value.
The form is fully configured and ready for data entry.
Open the completed form, fill it in on your phone, and send the first record. The data will appear in Google Sheets immediately.
The data was submitted successfully and appeared in the spreadsheet.
Ready-to-use Google Sheets template: Fuel and Mileage
Copy the ready-made spreadsheet to your Google Drive, connect it to an SDE form, and start collecting data from your phone. The template already includes the required columns, formulas (where needed), filters, and a sample row.
Open templateRecord refueling or mileage during the work.
Vehicle, driver, date, mileage, fuel volume, amount, gas station, and receipt number.
Use a list of registration numbers or scan an internal QR code.
No. Consumption per 100 km is calculated with a formula in Google Sheets.
Yes. Add transaction types such as fuel, car wash, parking, tolls, or repair.
The record is saved on the phone and sent later.
